Records Management for Museums and Galleries ：An Introduction ( Chandos Information Professional Series )

Publication subTitle ：An Introduction

Publication series ：Chandos Information Professional Series

Author： Brunskill   Charlotte;Demb   Sarah  

Publisher： Elsevier Science‎

Publication year： 2012

E-ISBN: 9781780632919

P-ISBN(Paperback): 9781843346371

P-ISBN(Hardback):  9781843346371

Subject： F2 Economic Planning and Management

Language： ENG

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Description

The systematic management of records is an important activity for ‘information businesses’ such as museums and galleries, but is not always recognized as a core function. Record keeping activities are often concentrated on small groups of records, and staff charged with managing them may have limited experience in the field.

Records Management for Museums and Galleries offers a comprehensive overview of records management work within the heritage sector and draws on over a decade of experience in applying fundamental principles and practices to the specific circumstances of museums. It introduces readers to the institutional culture, functions, and records common to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The book is comprised of eight chapters, including: a history of records keeping in the UK museum and gallery sector; the basics of records management; making a business case for records management; requirements of legislation for records management; how to conduct a records survey; strategy and action planning; how to develop a file plan, retention schedule and records management programme; and a guide to useful additional resources.

  • Gives practical and tested solutions to real world issues
  • Fills a gap in the literature as a handbook in this important sector
  • Provides an overview of the sector as a whole

Chapter

Cover

pp.：  1 – 4

Records Management for Museums and Galleries: An introduction

pp.：  4 – 5

Copyright

pp.：  5 – 6

Contents

pp.：  6 – 10

List of figures

pp.：  10 – 12

Acronyms

pp.：  12 – 14

Acknowledgements

pp.：  14 – 16

Preface

pp.：  16 – 18

About the authors

pp.：  18 – 20

1 The history of record keeping in the UK museum and gallery sector

pp.：  20 – 54

2 Records management basics

pp.：  54 – 66

3 Making a business case for records management

pp.：  66 – 82

4 Legislation and records management requirements

pp.：  82 – 116

5 The records survey

pp.：  116 – 142

6 Strategy and action planning

pp.：  142 – 156

7 Developing a file plan, retention schedule and records management programme

pp.：  156 – 192

8 Resources

pp.：  192 – 198

Appendix 1: Risk assessment template and scoring framework

pp.：  198 – 204

Appendix 2: Business case example

pp.：  204 – 208

Appendix 3: Sample data protection survey form

pp.：  208 – 212

Appendix 4: Museum record series commonly containing personal data

pp.：  212 – 216

Appendix 5: Sample data protection policies

pp.：  216 – 224

Museum of London Data Protection Policy

pp.：  224 – 232

Appendix 6: Sample data protection statements

pp.：  232 – 238

Appendix 7: Data subject access request form

pp.：  238 – 242

Appendix 8: Sample records management policy

pp.：  242 – 248

Appendix 9: Museum record series commonly containing environmental information

pp.：  248 – 250

Appendix 10: Records survey questionnaire forms

pp.：  250 – 254

Devolved survey questionnaire

pp.：  254 – 258

Appendix 11: Supplies checklist template

pp.：  258 – 262

Appendix 12: Sample records transfer instruction and forms for staff

pp.：  262 – 268

References

pp.：  268 – 270

Index

pp.：  270 – 280

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